1. Who has responsibility for the Library and IT Services
(or their equivalent) with the University Executive?
PVC (Academic) 9
Vice Chancellor 2
Assistant Vice Chancellor 2
University Librarian (PVC equivalent) 1
Director Information & Dep Principal 1
University Librarian 1
Vice Principal Information 1
Vice President Academic 1
PVC Academic 3
Executive Director 2
Director Admin & Registrar 3
PVC (Information) 3
AVC (Computing) 2
Director Information & Dep. Principal 2
Director Information Services 2
Head Student & Staff Services 1
Vice Principal Information 2
Vice President (Admin) 1
2. Is the person to whom the University Librarian reports a member of the University Executive, i.e, the inner executive management group headed by the Vice-Chancellor?
Yes, in all cases
3. Are there any other elements with the portfolio and what title covers the portfolio?
Varies, see spreadsheet for details of each University
4. Is there a one-line budget for the information divisions or its equivalent if it exists in your university? What processes are entailed in the allocation of resources with the division?
Library has its own budget 19
One-line budget for multi-component division 5
Variety of Committee structures – see attached spreadsheet for details.
6. Any other issues?
See attached spreadsheet for details.
||Library - DVC (Education)
IT – Head Student & Staff Services
|N/A as no Information Division||N/A||Both Library & ITS have user committees – both are members of Academic Boards. Librarian is a member of 6 Faculty Boards of Studies.||University Librarian ceased to be a member of VC Committee in 1993 – communication since has not been as easy.|
||PVC (Planning & Development)||Yes||Student Administration
PVC (P&D) also leads a 4 person Information Learning & Systems Group(ILSG) charged with expediting online delivery – group consists of:
|Separate budget lines||Academic Senate serves as a forum
for academic/library exchanges. Matters may also be raised at VC Advisory
ILSG reports to VC and may refer particular issues to Academic Senate or Deans’ meetings.
|Internal review currently under way at CSU|
||Deputy Vice Chancellor (Teaching
and Learning) for Library & "academic computing" through Centre for
Executive Director for IT Services
|Yes||DVC portfolio includes Library and Information Service (LIS), University Counselling & Health Services and Centre for Educational Advancement||No one-line budget
LIS receives off the top allocation
|Managed through Planning and Management Committee, which includes VC, all DVCs, Executive Director and Executive Deans.|
||Library – Vice President Academic
IT – Vice President Admin
||Library has its own budget||LC an Advisory Committee &
is a committee of Academic Board.
IT committee is also a committee of Academic Board
||Library – Vice Chancellor
IT Services – Director of Administration & Registrar
Flinders Executive Group
Comprises: VC, DVC, PVC Research, 4 Faculty Heads, Director Admin & Registrar(DAR), University Librarian
|N/A||Library has own one line budget
as does Faculties and Central Admin.
IT Services needs to compete for its allocation from within Admin & Registrar with all other Central Areas
||Arrangement works very well for Library|
||PVC (Information Services)||Yes||Division of Information Services
||INS receives a one-line budget – allocation determined by INS Executive||Information Services Policy Committee
(ISPC) is a committee of Council. 4 advisory groups for ISPC:
||PVC (Information Services & Technologies)||Yes||Portfolio includes:
||One line budget for Academic Support Division – fixed % of University’s operating grant.||Library Committee (and others) were absorbed into Academic Services Advisory Committee (ASAC) which covers portfolios of both PVCs. Various sub-committees of ASAC.||Slit of duties of 2 PVCs deemed
necessary to cover workload as PVC1 is also Rector of the Cairns campus.
Both PVCs operate within a single budget and common admin support staff.
||Library – DVC Research
ITS – PVC Information Technology
|Yes – DVC memebr of committee comprising VC & DVCs||N/A||Library and ITS have separate budget lines||Information & Communications
Technology Standing Committee reports to VC through VCAC – membership;
Library Committee is a Council Committee – no direct link with ICTSC. Director ITS is not a member of LC
|In past Chief Librarian reported directly to VC.|
||Library – Deputy VC
IT – VC
(last year Librarian & Manager Computing & Ed Resources both reported to Information & Learning Centre Manager (ILC) (see notes Q 6) who reported to DVC
Management Information Systems has now merged with computing so currently 3 areas in current reporting line structure:
|Currently separate budget lines
ILC had some funds shifting between division components
|Library Committee disbanded some
time ago. Input now sought through Consultative groups and Divisional liaison
networks as well as surveys and informal mechanisms.
Library strategies aligned with University business plan.
Librarian member of Academic Board.
ILC structure has an Information Systems Policy and Strategy Committee. IT responsibilities now with ITS Director
|2 restructurings in last 2 years
||Library – Assistant
Computing Services – Assistant VC (Support Services)
|Yes||AVC (A) responsible for academic matters & chairs Academic Cttee.||Library has its own budget line.||Library Committee an advisory committee – no equivalent for Computing Services. No formal meetings between Librarian & Director IT||Support for IT matters has been on an ad hoc basis and independent of strucutre.|
Senior management teams includes Executive Deans & PVCs
|Academic Affairs portfolio includes:
||One line budget divided along
Library acquisitions falls outside this budget, coming off the top of the university budget.
|IT strategic Planning Working
group set up 1999 includes:
||Librarian in past reported to
DVC, the VC, and now the PVC Academic. Was a proposal to unite Library
and IT Services but this did not happen.
Given Library & IT report to different PVCs the Library needs to be very proactive to ensure that Library IT issues are on the agenda.
||Executive Director, Information & Education Services and University Librarian (PVC equivalent)||Yes
University Librarian is a member of the University Executive
|Information & Education Services
||5 year budget reviewed annually
– linked to the Division’s strategic and management plans.
Library bookvote & IT Infrastructure development budgets are central funds budgets managed by the Division.
|Information Services Committee
of Academic Senate – advises Senate and Executive Director (replaced Library
Broad IT Infrastructure planning considered by VC’s Advisory Group & University Senior Management Group (Deans plus VCAG)
|Changes have provided a more direct link to the VC & Executive re scholarly information issues. Previously UL reported through DVC.|
||PVC (Higher Ed & Research
Formerly PVC (Information Resources) – that position to be disestablished
||4 separate budgets plus PVC HER admin||Information Policy Committee is
a subcommittee of Planning Board, chaired by relevant PVC with Directors
in attendance as observers & information support.
Library and IT Forum, convened by relevant Director – no membership & open to whole community
|Scholarly Information issues should be addressed at InfoPol – but has only been in existence for 12 months|
||PVC (Information & Academic Services)||Yes||Portfolio covers:
||One line budget except for Library
Resource Allocation (book vote) & IT Strategy fund each of which are
fixed centrally as "VCs Initiative"
One line budget divided historically:
|DIAS Advisory Committee made up
||PVC to take situation of "poor state" of Library budget to VC shortly|
||DVC (Academic) – Library
Director of Admin – IT
Both positions in Q1 report to VC & DVC (Academic) is a more senior position
||Library has one line budget for
capital and operating as does IT directorate.
All email/internet/phone billed from IT Directorate
Workstations etc from budget areas
|Library Committee is a committee of Senate (Academic Board) and IT Committee is an advisory committee to VC with brief reports to Senate. Academic members elected to IT Committee.||Information content issues and IT infrastrucutre discussed in separate forums. Major joint issues are emerging such as authorisation/ authentication etc.|
Executive Director Client Services & University Librarian is one position responsible for Library & IT – no separate Directors
|Yes||Client Services Division:
||Two line budget
- one for Division as a whole
- bookvote allocation
|Representation of all appropriate
Library users group – meets infrequently as issues handled in other committees or forums.
Use of small university-wide project groups if appropriate.
||Library – Vice Principal Information
ITServices – Vice Principal Information
|Yes||Multimedia Education Unit
Coordination of Faculty IT and Multimedia
|A one line budget is planned for
Library materials vote will be compartmentalised
|Through Libraries Committee
Multimedia Coordinators Group
IT Users Committee &
IT Strategy Advisory Committee
Faculty Committees exist for Library and IT advice
||Director of Information Services and Deputy Principal -–for both Library & IT||Yes
Is now more effective than reporting through DVC (Academic Affairs)
|Portfolio known as Information
||Separate budget line for Library
plus one called Division of Information Services which covers IT.
Library has a guaranteed percentage of University operating grant. Some adjustments are required to cover positions originally in the Library.
Director ITS on all 3 committees.
Principal Librarian member of Academic Services & LAC
Have been discussions to merge Library & IT Committee but agendas sufficiently different not to warrant this.
Advisory Committees of Special Libraries have representatives from each School
|Advantage having Director on the
Executive and located within the Library building (Director came from IT
Other members of Executive located in Chancellry
||Senior DVC – Library
Secretary & Registrar – IT Services
|Yes||Reporting to Senior DVC:
||Library funded off the top of
IT Services is part of Secretary & Registrar’s budget
|VC’s Information Techology Services
Policy & Planning Committee:
||Library, ITS & TEDU used to be part of a group reporting to a PVC Academic Services. Uni decided to de-converge and current structure has been in place for 2 years – works better than previous structure.|
||University Librarian / Director of Information Services||Yes
University Librarian / Director Information Services reports directly to the VC
|IT Services includes all computing, audio visual & telephony as well as support for instructinal technologies.||2 budgets – one for IT and one
Need to maintain 2 separate budgets will be examined by University.
|Information Technology / Advisory
Committee representation from Library, Faculties and Admin.
Research Management Committee & Teaching & Learning Committee discuss scholarly information issues. Librarian/Director IS is a member of both.
||DVC (Academic & International)
IT now in portfolio of DVC (Planning and Resources)
Assistant PVC (IT) seeking title change to CIO
|Yes||DVC (Academic & International) also responsible for Teaching & Learning which includes staff development unit.||Senate allocated separately to the Library even though theoretically all resources belong to DVC||Library Committee of the Academic Board plus library committees associated with branch libraries and/ or faculties|
Deputy Principal (ITS)
|Yes||DVC Division comprises:
||Library has separate budget within the Division||Information Services Committee chaired by DVC. Librarian & Director ITS are ex officio members. University Librarian unlike Director ITS has right of attendance at Academic Senate.||Former Information Services Division (headed by PVC, Information Services) was dissolved in Feb 1999 with Library & ITS placed in separate Divisions. View is that Library has gained from this. The survival of the Information Services Committee allows a forum for joint issues to be discussed.|
||DVC for both
(Librarian meets fortnightly)
|Yes||No other elements||Two budget lines:
||Library Committee is a sub committee
of Academic Board.
Currently no Information Services Coordination but about to establish an IT Committee
|Sub-committee of Research Committee
and Library Committee to be established to take on issues of scholarly
ITS - Director resources
(1999 both reported to PVC Academic)
|Yes||Academic component of PVC Academic
||One line budgets
No formal process for budget discussion
|Library Advisory Board reports to PVC Academic and Academic Board||UWS currently undergoing total restructure which will see elimination of network members. Envisaged that similar structure to ANU proposed will result..|
IT Services reports to Vice Principal (Administration)
|Yes||PVC Academic responsible for:
||Library budget remains separate as does IT Services. Other units in PVC portfolio have shared budget.||IT Policy Advisory Committee established
2 years ago & included:
||Separate lone line budgets for each section of the division||Educational Support Services Committee which includes Library & IT – is a sub-committee of the Academic Board and Vocational Education Board. Librarian ex officio member of all 3||Until end 1999 Librarian reported to DVC with Higher Ed responsibility rather than current DVC|
Was Director of Information until 3/99, then DVC until AVC® established 8/99
|Yes||"Resources Group" comprises:
||Separate cost centre for each component unit||Academic Board Library Committee established 11/99 in part to counterbalance this "resources" perspective of the University Library||Director of Information Resources
left University 3/99 & recommended no replacement as position made
no added value once reviews of Library & IT completed & implemented.
Librarian opposed 8/99 "resources" change as Library is academic quality factor not infrastructure. The concept of "Resources Group" is not a popular one.