Council of Australian University Librarians (CAUL)

CAUL Survey on Lecture Tapes
Summary (ANU 13/11/97)

Updated 1 June, 1998

Q.1 Are lectures for university courses taped on your campus?

20 reponses in all; 5 do not tape at all (ACU, JCU, NTU, SCU, UWS-Nepean)

Adelaide: Yes
Adelaide-Roseworthy: yes
ANU: yes
Bond: yes
AustCatholic: No
CQU: Yes, videotaped
Griffith: Yes, but not automatically. Lecturer must request the lecture or series of lectures to be taped.
JCU: No
Latrobe: yes
Mq: yes
Melbourne: yes, in the Law faculty and the Arts and Humanities
Monash: yes
Newcastle: yes
NSW: yes
NTU: not as a general rule
SCU: No
UTas: yes; in Morris Miller Library; in Law Branch only when there is a timetable clash or some other good reason.
UWS-McArthur: yes, but less than 50%
UWS-Nepean: No. No taped lecture collection yet but expect to have one next year.
UoW: yes

Q.2 Which department/section of the university does the taping?

In all the cases, it is non-library technical support staff in lecture theatres or lecturers using portable tape recorders.

Adelaide: Each department does their own
Adelaide-Roseworthy: Lecturers do their own taping, in the AV lecture theatre
ANU: Non-library technical support staff in lecture theatres or lecturers using portable tape recorders.
Bond: AV dept of the University
CQU: Flexible Delivery Support Unit, Educational Media Services, Division of Library, Information and Media Services
Griffith: AV Services section, Div. of Information Services
Latrobe: The Technical Classroom Support Area - AV Services
Mq: The Centre for Open Education
Melbourne: Lecturers do their own taping in Law & Arts faculties. For ERC non- library technical support staff in lecture theatres or lecturers using portable tape recorders.
Monash: Teaching Services Unit
Newcastle: Lecturers do their own taping. Equipment set up by Classroom and Theatre services.
NSW: Non-library technical support staff in lecture theatres or lecturers using portable tape recorders.
NTU: Lecturers make own arrangements.
SCU: none
UTas: Depts do their own taping; law lecturers tape with a portable tape recorder.
UWS-McArthur: Non-library technical support staff in lecture theatres or lecturers using portable tape recorders.
UoW: Non-library technical support staff in lecture theatres or lecturers using portable tape recorders

Q.3 Does the library operate a service to make the tapes accessible for student use? If not, who does operate the service and under what conditions?

In most cases, the Library operates a service to make the tapes accessible for student use. Exceptions -

LaTrobe - Handled by individual depts. Dept secretary makes the tapes available to students during office hours, students may bring tapes to the Library to listen or to copy.

Monash - The Library manages tapes for about 40 courses only which are distributed across all faculties. As over 100 courses are regularly taped. individual depts have to manage those course tapes not managed by the Library.

Adelaide: Yes, on a very limited basis..
Adelaide-Roseworthy: yes
ANU: yes
Bond: yes
CQU: yes
Griffith: yes
Latrobe: No. Handled by individual depts. Dept secretary makes the tapes available during office hours, students may bring tapes to the Library to listen or to copy.
Mq: yes
Melbourne: yes
Monash: yes, the Library manages tapes for about 40 courses only which are distributed across all faculties. As over 100 courses are regularly taped. individual depts have to manage those course tapes not managed by the Library.
Newcastle: yes
NSW: yes
NTU: Some lecturers deposit audiotaped tectures in the Library. These are made available through the Short term Loan Collection.
SCU: no
UTas: yes, they are put into the Reserve (Short Loan) collection
UWS-McArthur: yes
UoW: yes

Q.4 If yes, are tapes for the use of all students, or only for particular student groups (eg. disabled students or distance education students)?

All respondents - All taped lectures are available for all categories of students

Adelaide: Everyone
Adelaide-Roseworthy: all students
ANU: all taped lectures - for all categories of students
Bond: Everyone
CQU: Everyone, but only available at the campus libraries, not posted out to distance education students
Griffith: everyone
Latrobe: not applicable
Mq: all students
Melbourne: all students
Monash: all students
Newcastle: all students
NSW: all students
NTU: all students
UTas: all students
UWS-McArthur: all taped lectures - for all categories of students
UoW: all taped lectures - for all categories of students

Q.5 Which section of the library handles the tapes?

Reserve section handles the tapes - 11 out of 15 libraries

AV/Multimedia section handles the tapes - 3

Circulation section handles the tapes - 1.

Adelaide: Microform/AV area
Adelaide-Roseworthy: Library staff member responsible for Reserve processing
ANU: The reserve section in two branches of the ANU Library - Social Sciences and Humanities and Law
Bond: Main Library, Reserve section, in-house use only; Law Library, 2 hr loan Library during the day, overnight after 7 pm
CQU: Educational Media Services section, Rockhampton. All other campus libraries - with Circulation services
Griffith: Reserve section at all campus libraries
Latrobe: not applicable
Mq: Processed and housed in the Reserve Section
Melbourne: The reserve section
Monash: Humanities and Social Sciences Library, Music and Multimedia section.
Newcastle: The tapes are on open access in the AV section of the Library. Were moved out of Closed Reserve as were found to be too time-consuming.
NSW: Open Reserve section in the University Library
NTU: Short Term Loans
UTas: Reserve section in both Morris Miller and Law libraries.
UWS-McArthur: The reserve section
UoW: Reserve section in the Main Library

Q.6 How are they processed by library staff?

Little or no processing - 7 (Adelaide, Adelaide-R, Bond, Mq, Melbourne-Law, Nc, UTas)

Fuller processing by Library staff similar to ANU - 8 (ANU, Griffith, Melbourne, Monash, NSW, NTU, UWS, UoW)

Adelaide: Taped lecture sent by dept to Library, in-house use only, manual loan
Adelaide-Roseworthy: Brief record put into InMagic database (but not Dynix), placed in Closed Reserve, manual loan
ANU: Blank lecture tapes are purchased and processed by Library staff with blank label, barcode and tattletape. Blank tapes are collected by lecturers. Taped lectures are returned to the Library, by the lecturer. Library staff enter a record into a manual card, assign a call number, and key in a record onto the Innopac online catalogue.
Bond: Tapes provided by AV dept, processed manually, pocket added, label attached to the tape cover. Law Library tapes are tattle-taped
CQU: not applicable
Griffith: tapes received by Reserve staff; Catalogue and Holdings records updated; tape is labelled, barcoded and tattletaped
Latrobe: not applicable
Mq: Tapes are on loan to the Library for a semester. A 'bug' is put on each tape and the case is labelled. Not entered in the Library catalogue but a list displayed near the shelves. Stopped entering as it was found to be too time consuming.
Melbourne: Arts & Humanities tapes delivered to Library by lecturers. Library staff label, barcode and enter a record into Innopac database. In the Law library, blank tapes are purchased and processed by Law Students Society.
Monash: Blank tapes given to Teaching Services Unit; after recording, these returned to the Library. Brief item record with course code recorded in the OPAC. Library not allowed to keep lectures for more than two weeks, erased thereafter.
Newcastle: Lecturer brings in tape, a backup copy is made. No processing, put on the open shelves for students to listen or copy.
NSW: Blank tapes purchased by depts/schools. Taped lectures brought to the Library by lecturer or lecture theatre custodian. Library staff enter a record on a manual card, assign a core number and key in a record into the OPAC.
NTU: Security tag and barcodes put on the tapes. placed in special AV folder which is processed with ownership stamp, barcode and spine label. Entry added to the Reserve module of Dynix system.
UTas: On receipt of taped lectures, a barcode is added and the item id catalogued into the Reserve Bookroom. In Law, the tapes are in short supply so tapes are reused every 3 or 4 weeks.
UWS-McArthur: tapes are presented to library by academic staff or library technical staff. Donot tattletape nor barcode. procedures for access through our OPAC UNILINC system similar to ANU
UoW: Tapes purchased by academic staff and recorded. Academics submit tapes to Reserve section. Library staff receive tapes, assign call number, complete physical processing - tattletape, labels, call number etc.

Q.7 Is copying of lecture tapes done in the library?

8 out of 16 have tapes copying facilities in the library.

Adelaide: yes, only for disabled users
Adelaide-Roseworthy: No
ANU: yes
Bond: no
CQU: no
Griffith: yes
Latrobe: yes, Library's AV section provides a fast copier on a self-serve basis
Mq: yes
Melbourne: no
Monash: no
Newcastle: yes, Library's AV section provides a fast copier on a self-serve basis.
NSW: yes; Unicopy, our photocopying section, copies lecture tapes.
NTU: No, lecturers arrange copying with the Media Production Unit.
UTas: no
UWS-McArthur: yes
UoW: no

Q.8 Can all lecture tapes be copied? or are there restriction placed by some lecturers?

11 libraries allow copying with varying degrees of restriction, 3 donot allow copying at all.

LaTrobe, Mq, Nc, NTU, UWS allow copying with very few restrictions.

ANU, Bond, Griffith, NSW, UTas and UoW follow essentially the same policy i.e allow copying if permitted by the lecturer.

Adelaide allows copying only for disabled users.

Adelaide-Roseworthy has no copying facilities available and mostly no restriction placed by lecturers.

CQU, Melbourne and Monash donot allow copying.

Adelaide: Copying allowed only for disabled users
Adelaide-Roseworthy: Mostly there are no restrictions, some tapes only to be used in-house and not for loan
ANU: Lecturers are asked to notify the Library in writing of any restrictions on copying. They indicate whether 1. All tapes may be copied 2. Written permission by lecturer for individual students is required or 3. copying of their tapes is forbidden.
Bond: Yes, can be copied. This service not offered by the Library but by the AV section. Must have clearance from the lecturer.
CQU: no, no
Griffith: Lecturers can place restrictions on copying.
Latrobe: There is a copyright declaration above the copier which states that only non-copyright material may be copied ie lecture tapes which have been made available to copy.
Mq: All tapes provided by the Centre can be copied.
Melbourne: not applicable
Monash: no, copying is forbidden. Might be allowed, very occasionally, with special permission from the lecturer. Student supplies the tape, the L will copy free of charge from equipment located in the Library.
Newcastle: So far, no lecturers have placed restrictions on copying of their tapes. We get tapes for only 5 or 6 subjects, not all.
NSW: Lecturers are asked to notify in writing any restrictions on copying. They indicate whether (a) all tapes may be copied; (b) copying of their tapes is forbidden.
NTU: no restrictions
UTas: Essentially the same practice as that of ANU is followed in Law however Morris Miller have no restrictions placed by lecturers on copying.
UWS-McArthur: no restrictions at present
UoW: Lecturers are asked to notify the Library in writing of any restrictions on copying. They indicate whether 1. All tapes may be copied 2. Written permission by lecturer for individual students is required or 3. copying of their tapes is forbidden.

Q.9 Do Library staff or students make copies of tapes?

Students making copies - 7 (Griffith, Latrobe, Mq, Nc, NTU, UTas, UWS)

Library staff making copies - 4 (Adelaide (for disabled users only), ANU, NSW and UWS)

Both library staff and students - 1 (UWS)

AV section staff of the university - 1 (Bond)

Adelaide: Copying allowed only for disabled users
Adelaide-Roseworthy: Library staff donot make copies, unaware if students do.
ANU: Library staff only
Bond: AV staff only
CQU: no copying
Griffith: Students, who supply their own tapes.
Latrobe: Students make their own copies
Mq: Students make their own copies.
Melbourne: not applicable
Monash: not applicable, see reply to 8 above.
Newcastle: Students make their own copies, staff only make backup copies.
NSW: Library staff only.
NTU: Library staff donot make copies, students do.
UTas: Students make their own copies.
UWS-McArthur: both
UoW: no copying

Q.10 If students are permitted to copy tapes, how do you ensure any copyright limitations which may apply are observed?

Griffith, Latrobe, Mq, Nc, NTU, UTas, UWS allow students to copy tapes.

LaTrobe: The copier is not on open access. When students ask to use the copier, they are asked "is the material copyrighted?". Access is denied if the answer is 'yes'.

No copyright restrictions appear to apply at Mq, Nc, NTU and UWS-McArthur.

UTas: If lecturers give permission then we assume that there are no copyright problems.

Griffith's reply says "not applicable".

Adelaide allows copying only to disabled users, by special arrangement with Disability Liaison Officer
Adelaide: Copying allowed only to disabled users, by special arrangement with Disability Liaison Officer
Adelaide-Roseworthy: no copying facilities in the Library.
ANU: not applicable
Bond: Copying service not offered by the Library but by the AV section. Must have clearance from the lecturer.
CQU: not applicable
Griffith: not applicable
Latrobe: As outlined above, the copyright statement. The operation is not policed but if any infringement is noticed, students are asked to stop copying. The copier is not on open access. When students ask to use the copier, they are asked "is the material copyrighted?". Access is denied if the answer is 'yes'.
Mq: No copyright restrictions
Melbourne: not applicable
Monash: not applicable
Newcastle: The copier is clearly visible to Library staff and situated right next to the lecture tapes.
NSW: not applicable
NTU: No copyright restrictions
UTas: If lecturers give permissions then we assume that there are no copyright problems.
UWS-McArthur: same as ANU(??)
UoW: not applicable

Q.11 Where is the tape copying equipment situated?

Library's AV/Multimedia section - 4 (Adelaide, Griffith, Nc, UWS)

Library's Reserve/Loans section - 3 (Mq, NTU, UTas-Law)

Behind the Reserve desk (staff copying) - ANU

Behind the AV service desk - LaTrobe

Unicopy section (staff copying) - UNSW

Elsewhere on the campus - 2 (Adelaide-Roseworthy, Bond)

Adelaide: Microform/AV area and in the 'Disabilities Resources Rm' which is within this area
Adelaide-Roseworthy: On Campus, Undergarduate teaching unit has an editing suite
ANU: Reserve workroom
Bond: In the Campus AV section
CQU: not applicable
Griffith: Nathan campus, equipment located outside AV Services. Other campuses, student must supply own recorder.
Latrobe: In the Library AV workroom behind the service desk.
Mq: In the Reserve photocopying room
Melbourne: not applicable
Monash: not applicable
Newcastle: AV section in the Library
NSW: in Unicopy section, next to Open reserve
NTU: Some students use their own equipment, others borrow equipment from Loans Desk.
UTas: No equipment available in Morris Miller; on the Loans desk bench in the Law library.
UWS-McArthur: In the Library's Educational Media Services area.
UoW: not applicable

Q.12 Is there a charge for tape copying?

No charge - 8 (Adelaide, Adelaide-Roseworthy, Latrobe, Mq, Nc, NTU, UTas, UWS)

Charge - 3 (ANU, Bond, NSW)

Adelaide: No charge, students bring own tapes, do own copying
Adelaide-Roseworthy: no
ANU: yes, $4 per lecture, students bring own tapes
Bond: AV charge $13 if tape supplied, $25 if no tape supplied
CQU: not applicable
Griffith: not applicable
Latrobe: no
Mq: No charge, students bring own tapes, do own copying. Library sells blank tapes for $2.00 each.
Melbourne: not applicable
Monash: not applicable
Newcastle: no
NSW: yes. $1.25/lecture if student provides tape; $3.75 if Library provides tape.
NTU: No charge, students bring own tapes, do own copying
UTas: No charge, students bring own tapes
UWS-McArthur: No charge, students bring own tapes
UoW: not applicable

Q.13 Are all students charged for copying or are some groups (eg disabled or distance education students) exempt from the charge?

All students charged same amount - 3 (ANU, Bond, NSW)

Griffith and NTU staff will copy for disabled students upon request, free of charge, student to supply tape.

Adelaide: Disabled students bring own tapes, do own copying
Adelaide-Roseworthy: no charge for lecturers
ANU: all students charged same amount
Bond: all students charged same amount
CQU: not applicable
Griffith: not applicable. The Library would copy for disabled students upon request, no cost involved, student to supply tape.
Latrobe: not applicable
Mq: not applicable
Melbourne: not applicable
Monash: not applicable
Newcastle: not applicable
NSW: all charged same amount.
NTU: On request, Library will copy for disabled and distance education students. Students must supply, or pay for, blank tape.
UTas: not applicable
UWS-McArthur: Where any fees apply, it would be same for all students.
UoW: not applicable
Colin Steele
colin.steele@anu.edu.au
University Librarian
Australian National University
26 March 1998

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