Council of Australian University Librarians (CAUL)

CAUL survey on Online resources and WebPAC Policies (ANU 30/9/97)

Updated 1 June, 1998

25 responses have been received to date. Some respondents noted that they had some difficulty in interpreting questions which were seen to be based on ANU's structure and processes and which did not necessarily reflect the practice in some other libraries. The answers below

1. To what extent do you provide access to online resources

All respondents provided access to online resources through their websites. In addition a wide range of other forms of access were provided which are outlined below:

ANU provides access through its web server.
UNSW provides access through web (Homepage), specially configured access workstations in Library only, across campus to limited number of databases, remote dialup access to web based online resources
SCU - via webserver, telnet, direct access to certain commercial services
Newcastle - through webserver
UWS - through webpage, telnet
UOW - through website
NTU - through website
Bond - through webserver
CQU - through webserver
Griffith - through webserver. Access via web OPAC late 1997
JCU - through website
QUT - through webserver
USQ - through webserver
UQ - through webserver homepage, web catalogue
Flinders - through webserver and opac
UTas - through web pages and database network workstations
Deakin - throughwebpages and ERL server
LaTrobe - through webserver and Library based LAN
Monash - through a variety of means but consolidated on the Library's
Electronic Resources directory homepage
RMIT - webserver but not for CDROMs
Swinburne - web and telnet
UMelb - through Buddy (single Microsoft Basic interface to networked, online, standalone and WWW resources) Catalogue access from WWW or dialup. WebPac planned for 1998
VUT - webserver and 'gateway' feature in catalogue
Murdoch - through webserver and opac
UWA - CygNET Online a web-based interface

2. Do you put entries for online resources into your catalogue

(a) when the resources are purchased

Yes: 17
No: 8 (of this 8 - 2 will commence soon and 4 have entries for a small number of items.

(b) when they are freely available through the internet

Yes: 9
No: 16 (of this 16 - 4 have entries for a small number of items and 4 are currently developing a policy for this material)

3. Do you have a different policy in relation to putting entries for online resources into your catalogue if you have print holdings as well as an online version?

Yes: 6
No: 13
N/A: 6

4. If so do you provide hypertext links from the catalogue to the material

Yes: 5
No: 4 (of this 4 - 2 have done so in a few cases)
No, not possible: 15 (of this 15 - 6 will commence making hypertext links when they install WebPACs in the near future)
No answer: 1

5. - Which member of staff has responsibility for coordinating links from the WebPAC to the online text?

(Note: the totals to this question add up to more than 24 as some libraries have joint or divided responsibility for this function)

N/A: 9
Cataloguing: 8
Serials: 4
Electronic Information Staff: 4
Technical Services: 3
Information Services: 2
Subject librarians: 2
IT: 1

6. - What levels of staff are permitted to make links between WebPAC entries and text online?

N/A: 11
Cataloguing: 4
HEW 4 to 7: 2
HEW 5 to 7: 2
HEW 5 & above: 1
HEW 5/6: 2
HEW 4: 1
HEW 3: 1
Various: 1
All levels: 1

7. - How do you maintain the authenticity of the links? (eg do you use an automatic link checker?) and who has responsibility for this?

N/A: 10
Links not checked: 7 (of this 7 - 6 are investigating automatic link checkers)
Automatic link checker: 6
Manual checks: 2

8.- Do you have links from your WebPAC to commercial providers other than to full text services (eg do you have links to booksellers such as amazon.com?)

No: 17 (of this 16 - 2 are considering such links)
N/A: 8

9.- Do you have links to commercial providers through your Library information server?

Yes: 11
N/A: 6
No: 6

10. Do you have plans to integrate the various online services

Yes: 8
N/A: 6
No: 4
Already have: 4
Intention to do so but no plan: 3

11.. If so how

N/A: 13
Z39.50: 3
Other: 8

12. Are any of your other services (eg CDROM databases) integrated with your WebPAC

No: 15
N/A: 5
In progress or trialling: 4
Other: 1

13. Any other thoughts?

Newcastle - involved in options 2,3&6 of McLure list and is investigating costs of 4... Option 5 should be pursued by CAUL but all options should be tied together by a well designed home page.
UWS - want to provide access to individual titles but concerned about level of work to create and maintain this
JCU - library's webpage includes links to e-journals as well as many other resources
Flinders - integration of e-journals to catalogue and articles with index entries in data bases is way they are going but steps not yet clear
LaTrobe - strong agreement among CAUL members that database vendors should supply catalogue records for all individual journals in their databases.
VUT - grappling with integration issues, need to keep a balance between existing services and emergent technologies
Murdoch - There is a need for an Australian PURL server; there is need for international standards for metadata creation and incorporation in electronic documents; there is need to revise AACR2 to emphasise conent rathe rthan carrier,: need to understand implications of ongoing IT costs and staff training as catalogue and collection converge.

1. To what extent do you provide access to online resources

ANU provides access through its web server.
UNSW provides access through web (Homepage), specially configured access workstations in Library only, across campus to limited number of databases, remote dialup access to web based online resources
SCU - via webserver, telnet, direct access to certain commercial services
Newcastle - through webserver
UWS - through webpage, telnet
UOW - through website
NTU - through website
Bond - through webserver
CQU - through webserver
Griffith - through webserver. Access via web OPAC late 1997
JCU - through website
QUT - through webserver
USQ - through webserver
UQ - through webserver homepage, web catalogue
Flinders - through webserver and opac
UTas - through web pages and database network workstations
Deakin - throughwebpages and ERL server
LaTrobe - through webserver and Library based LAN
Monash - through a variety of means but consolidated on the Library's Electronic Resources directory homepage
RMIT - webserver but not for CDROMs
Swinburne - web and telnet
UMelb - through Buddy (single Microsoft Basic interface to networked, online, standalone and WWW resources) Catalogue access from WWW or dialup. WebPac planned for 1998
VUT - webserver and 'gateway' feature in catalogue
UWA - CygNET Online a web-based interface

2. Do you put entries for online resources into your catalogue (note this question means for individual titles)

(a) when the resources are purchased

ANU - has not done so to date but has completed a trial entering Project Muse journals on the WebPAC and a small number of other sample items.
UNSW - only for a few individual titles
SCU - progressively through cooperative effort with Unilinc
Newcastle - hypertext links to 300 e-journals including all purchased products and a selection of free material
UWS - Just beginning, entries for some titles within one service
UOW - Yes (interim policy)
NTU - no
Bond - no
CQU - yes
Griffith - not yet but planned for late 1997
JCU - yes
QUT - not to date but new policy means that from now on they will be catalogued
USQ - yes but still working on individual titles
UQ - yes
Flinders - yes
UTas - no except for individually purchased titles
Deakin - yes
LaTrobe - CD ROMMs yes, still considering e-journals
Monash - yes
RMIT - yes
Swinburne - yes
UMelb - yes
VUT - yes
UWA - yes

(b) when they are freely available through the internet

ANU has not done so to date except for a vey few exceptions such as university handbooks
UNSW - no
SCU - not to date
Newcastle - hypertext links to 300 e-journals including all purchased products and a selection of free material
Newcastle -N/A
UWS - Not normally except for one previously subscribed title which is now available free
UOW - When they are requested to support University programs
NTU - yes
Bond - no
CQU - has entries to a few and is developing guidelines for selection Griffith - yes on same basis as gratis print publications
JCU - no (unless also have or had a print subscription)
QUT - not to date but new policy means that from now on they will be catalogued if they fall within Library selection policy
USQ - no
UQ - yes, when identified as part of normal Library collection management procedures
Flinders - not as yet
UTas - no
Deakin - yes in some cases but still policy issues relating to selection to be resolved
LaTrobe - no, still working on policy
Monash - yes - selected and represented by subject librarians
RMIT - no
Swinburne - yes, if selected as useful by librarian or academic staff
UMelb - policy undecided
VUT - a very few
UWA - no

3. Do you have a different policy in relation to putting entries for online resources into your catalogue if you have print holdings as well as an online version?

ANU N/A
UNSW - policy not yet decided
SCU - no
Newcastle - no
UWS - policy not yet decided
UOW - no
NTU - no
Bond - N/A
CQU - no
Griffith - N/A
JCU - N/A
QUT - yes. (If print version held the URL is added as an 856 tag. Where no print version is held a full record is created)
USQ - no
UQ - no
Flinders - no
Utas - no
Deakin - online version added to print version cataloguing record
LaTrobe - where there is print version added to that record, still investigating for large e-journal collections
Monash - no
RMIT - no
Swinburne - no
UMelb - online version added to print record
VUT - yes (depends on resources and requests from information services staff)
UWA - yes **

4. If so do you provide hypertext links from the catalogue to the material

ANU has not done so to date but as part of its Project Muse trial has linked entries for those journals to the online front page for each journal contained in Project Muse.
UNSW - no - not yet possible
SCU - will have links soon
Newcastle - N/A
UWS - no - not possible
UOW - N/A
NTU - N/A (no webpac)
Bond - no, but under discussion
CQU - yes but links won't be activated until 1998
Griffith - will from late 1997
JCU - no
QUT - no, but intend to do so
USQ - yes
UQ - yes
Flinders - no but intend to do so when webpac installed
Utas - no - not possible
Deakin - yes for project muse, in other cases by link to home page which has link to journal
LaTrobe - no - not possible but will when new ILMS in place
Monash - yes
RMIT - yes
Swinburne - will on new webpac from 1998
UMelb - no - not yet possible
VUT - yes , has just started doing
UWA - no, not possible

5. - Which member of staff has responsibility for coordinating links from the WebPAC to the online text?

ANU currently leaves that responsibility with the Manager, Technical Services, but it is likely to be devolved to the managers of the subject clusters.
UNSW - N/A
SCU - cataloguers
Newcastle - Serials Librarian
UWS - N/A *
UOW - not yet formalised
NTU - N/A
Bond - cataloguing staff
CQU - cataloguing librarian
Griffith - faculty (subject) librarians and collection management co-ordinator. Expect serials and mongraph sections to be responsible for records on webpac
JCU - N/A
QUT - N/A
USQ - technical services staff and electronic information staff
UQ - Manager Information Access and Delivery Service, Electronic Resources Librarian, monograph cataloguers
Flinders - IT and serials departments
Utas - N/A
Deakin - a project manager in cataloguing.
LaTrobe - N/A
Monash - technical services staff with advice of subject librarians
RMIT - cataloguing staff
Swinburne - Electronic Resources Librarian
UMelb - Electronic Information Coordinator will be responsible
VUT - information services and cataloguing
UWA - N/A

6. - What levels of staff are permitted to make links between WebPAC entries and text online?

ANU - N/A
UNSW - N/A
SCU - HEW 4 to 7
Newcastle - HEW 4 to 7
UWS - N/A *
UOW - HEW 5 and above
NTU - N/A
Bond - N/A
CQU - HEW 5 to 7
Griffith - N/A
JCU - N/A
QUT - N/A
USQ - HEW 5
UQ - HEW 3
Flinders - various
Utas - N/A
Deakin - cataloguing librarian but will develop procedures for clerical staff
LaTrobe - N/A
Monash - all cataloguing staff
RMIT - HEW 5 to 7
Swinburne - cataloguing librarian
UMelb - N/A
VUT - cataloguing staff
UWA - staff at all levels

7. - How do you maintain the authenticity of the links? (eg do you use an automatic link checker?) and who has responsibility for this?

ANU - N/A
UNSW - some non-systematic checking by library webmaster
SCU - N/A
Newcastle - Investigating software called Mr HTML
UWS - N/A
UOW - not done yet
NTU - N/A
Bond - N/A
CQU - currently being decided
Griffith - Currently use Momspider
JCU - N/A
QUT - N/A
USQ - currently under investigation
UQ - automatic link checker used once a week (responsibility of Electronic Resources Librarian)
Flinders - spider software
Utas - N/A
Deakin - N/A, but examining both automatic link checker and outsourcing to agent/book supplier
LaTrobe - N/A
Monash - automatic link checker
RMIT - currently under consideration
Swinburne - reviewed manually, examining methods of automating
UMelb - N/A - still under consideration
VUT - N/A
UWA - automatic link checker

8.- Do you have links from your WebPAC to commercial providers other than to full text services (eg do you have links to booksellers such as amazon.com?)

ANU - N/A
UNSW - N/A
SCU - no
Newcastle - no
UWS - no
UOW - no
NTU - N/A
Bond - no
CQU - no
Griffith - N/A
JCU - no
QUT - N/A
USQ - no
UQ - no
Flinders - N/A
Utas - N/A
Deakin - no, but do have such links on webpages
LaTrobe - N/A
Monash - no
RMIT - no ("only ones we subscribe to)
Swinburne - no but do catalogue some corporate web sites with useful information
UMelb - under consideration
VUT - under consideration
UWA - no

9.- Do you have links to commercial providers through your Library information server?

ANU - N/A
##UNSW - access to full text resources from external vendors
SCU - yes
Newcastle - no
UWS - no
UOW - for staff but not for users
NTU - N/A
Bond - no
CQU - no
Griffith - N/A
JCU - no
##QUT - some links to vendors with which have arrangements or subscriptions but not otherwise
USQ - yes
UQ - only on Library intranet
Flinders - N/A
##Utas - yes but ##
Deakin - yes
LaTrobe - N/A
Monash - no
RMIT - N/A
Swinburne - from some web pages
UMelb - through website
##VUT - ##yes
##UWA - ##yes

10. Do you have plans to integrate the various online services

ANU - N/A
UNSW - plans to make webpac a 'one-stop-shop"
SCU - no
Newcastle - yes
UWS - intention but no plans
UOW - general aim to have single interface to many information resources, but not yet fully specified
NTU - yes, but a long way off
Bond - N/A
CQU - no
Griffith - N/A
JCU - no
QUT - yes
USQ - yes in 1998-1999
UQ - yes
Flinders - yes
Utas - N/A
Deakin - N/A
LaTrobe - N/A
Monash - already integrated through erd homepage
RMIT - yes
Swinburne - no
UMelb - already do with Buddy. Currently designing a more integrated and sustainable version to run from website.
VUT - yes,
UWA - already do with CygNET

11.. If so how

ANU - N/A
UNSW - see 10
SCU - N/A
Newcastle - all online services integrated through listing on web homepage. plans are to accomplish full integration via Z39.50 to 2 common search interfaces : Ovid (advanced) and Innopac (basic)
UWS - Z39.50
UOW - N/A
NTU - still under discussion
Bond - N/A
CQU - N/A
Griffith - N/A
JCU - N/A
QUT - integrated into a web based menuing sysytem but also looking at Z39.50 interface
USQ - VIRTUA
UQ - hypertext link from all catalogue entries and all online resources accessible from home page
Flinders - yes, next step is wepbac
Utas - N/A
Deakin - N/A
LaTrobe - N/A
Monash - by downloading data from PALS system
RMIT - using netscape as GUI interface
Swinburne - N/A
UMelb - N/A
VUT - unifying menu, leading to a technically integarted service
UWA -

12. Are any of your other services (eg CDROM databases) integrated with your WebPAC

ANU - No
UNSW - no
SCU - not at the moment
Newcastle - 9 periodical indexes directly searchable through webpac. Webpac then integrated with wider web home page. efforts being made at the moment to intgrate CD network into this
UWS - no
UOW - no
NTU - N/A
Bond - no
CQU - no
Griffith - N/A
JCU - no
QUT - N/A
USQ - no
UQ - records for all CDROM databases but no hypertext links a syet which is dependent on suitable interface software
Flinders - N/A
Utas - N/A
Deakin - no
LaTrobe - no - has decided not to do this.
Monash - currently trialling how to make CDROMs accessible through ERD home page
RMIT - no
Swinburne - not yet
UMelb - Will integrate with webSPIRS and webPAC in 1998
VUT - no, but working on it.
UWA - CygNEt is is primary access point to networked services.

13. Any other thoughts?

Newcastle - Newcastle is involved in options 2,3&6 of McLure list and is investigating costs of 4... Option 5 should be pursued by CAUL but all options should be tied together by a well designed home page.
UWS - want to provide access to individual titles but concerned about level of work to create and maintain this
UOW -
NTU -
Bond -
CQU -
Griffith -
JCU - library's webpage includes links to e-journals as well as many other resources
QUT -
USQ -
UQ -
Flinders - integration of e-journals to catalogue and articles with index entries in data bases is way they are going but steps not yet clear
Utas -
Deakin -
LaTrobe - strong agreement bamong CAUL members that database vendors should supply catalogue records for all individual journals in their databases.
Monash -
RMIT -
Swinburne -
UMelb -
VUT - grappling with integration issues, need to keep a balance between existing services and emergent technologies
UWA -
Colin Steele
University Librarian
Australian National University
colin.steele@anu.edu.au
12 November 1997

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